Role Overview

We are seeking a Junior Project Planner / PMO Coordinator to support our PMO and Project Management team across multiple design-led and fit-out projects.

This role is suited to someone early in their planning or PMO career who is highly organised, numerate, and systems-driven, with hands-on exposure to project programmes, reporting, and cost tracking.

You will support Project Managers and the PMO, ensuring that programmes, budgets, and reporting are kept accurate, up to date, and aligned with agreed project plans.

Key Responsibilities

Project Planning & Scheduling:

• Support the development and maintenance of project programmes using MS Project

• Update schedules with progress from Project Managers, consultants, and contractors

Track key milestones across:

• Design stages

• Authority approvals

• Procurement

• Fit-out and handover

• Assist with identifying programme risks and slippage

• PMO Reporting & Controls

• Prepare weekly and monthly project reports for the PMO

Maintain:

• Programme trackers

• Risk and issue logs

• Action registers

• Ensure reporting data is accurate, structured, and submitted on time

• Support PMO governance and internal review.

Cost & Budget Tracking:

• Maintain Smart Sheets / MS Projects /Excel-based cost trackers against approved budgets

• Track consultant fees, variations, and forecast vs actual spend

• Support cash-flow tracking and basic cost reporting

• Flag inconsistencies or potential overruns to the PMO / Project Manager

Design & Fit-Out Coordination Support:

• Track design deliverables, review cycles, and approvals

• Support coordination between designers, consultants, and project teams

• Ensure design timelines align with procurement and construction activities

Systems & Documentation:

• Maintain structured project folders and documentation

• Support data entry and updates within PMO systems

• Assist in improving PMO templates and reporting formats

Candidate Requirements:

Essential:

• 2-4 years’ experience in a project planning, PMO, or project coordination role

• Proficiency in MS Project and Smartsheet

• Strong Excel skills (mandatory) – including trackers, formulas, and basic cost reporting

• Exposure to fit-out / interior projects (even if limited)

• Experience supporting Project Managers, planners, or PMO teams

• High attention to detail with strong organisational and reporting skills

• Clear written and verbal communication

• Willingness to grow into a senior PMO or planning role

Nice to Have (Not Essential):

• PMI-SP (Scheduling Professional)

• Exposure to cost control or commercial tracking (RICS-aligned experience, even without chartership)

• Lean or Agile exposure where applied pragmatically (not theoretical only)

• Experience in hospitality, F&B, retail, or design-led fit-out projects

• Familiarity with UAE approval processes